Your Information.
Handled With Care.
Schoolz Out respects your privacy and takes the protection of personal information seriously. This page explains the types of information we may handle and the principles we follow when looking after it.
Responsible.
Confidential.
Personal information should only be accessed, used and shared appropriately.
Respecting Privacy.
Protecting Information.
Schoolz Out works with children, parents and carers, schools, early years settings, staff and other partners. In doing so, we may need to collect and use personal information.
We aim to handle that information responsibly, keep it secure and only use it for appropriate purposes connected with our services and responsibilities.
Information We May Collect
The information Schoolz Out needs will depend on your relationship with us and the services being provided.
This may include information such as:
- Names and contact information
- Parent or carer contact details
- Child information required to provide our services
- School or setting information
- Booking and attendance information
- Emergency contact information
- Relevant medical, dietary or additional needs information
- Communication between you and Schoolz Out
- Information required for safeguarding or incident management
- Information provided through our website or enquiry forms
Schoolz Out aims to collect the information needed to provide, manage and support its services, rather than collecting information unnecessarily.
Why We Use Personal Information
Personal information may be used where it is necessary to operate Schoolz Out services, communicate with families and schools, meet our responsibilities or keep children safe.
This may include:
- Managing bookings and registrations
- Delivering Schoolz Out provision
- Managing attendance and collection arrangements
- Communicating with parents, carers and schools
- Supporting children's individual needs
- Responding to enquiries
- Managing payments and administration where applicable
- Managing incidents, accidents or safeguarding concerns
- Meeting legal, regulatory or contractual responsibilities
- Improving and managing our services
Children's Information
Because Schoolz Out provides services for children, some of the personal information we handle relates directly to children.
Children's information must be treated with particular care. Information should only be accessed by people who need it for an appropriate purpose connected with the child's care, safety or participation.
Parents and carers should provide accurate information when registering or booking and tell Schoolz Out when important information changes.
Where information relates to a safeguarding concern, it may need to be recorded or shared in accordance with Schoolz Out safeguarding procedures and applicable safeguarding responsibilities.
Sharing Information
Schoolz Out does not treat personal information as something that should be shared freely. Information should only be shared where there is an appropriate reason to do so.
Depending on the circumstances, information may need to be shared with relevant organisations or individuals involved in delivering or supporting our services.
This can include:
- Schools and early years settings
- Authorised Schoolz Out staff
- Service providers supporting Schoolz Out operations
- Relevant safeguarding professionals or authorities
- Emergency services where necessary
- Professional or regulatory bodies where required
Where information is shared, only information that is relevant and appropriate to the purpose should be disclosed.
Keeping Information Secure
Schoolz Out takes reasonable steps to protect personal information against unauthorised access, loss, misuse or inappropriate disclosure.
Our approach includes:
- Keeping confidential information secure
- Limiting access to those who need the information
- Using appropriate systems for storing information
- Following confidentiality procedures
- Handling sensitive information carefully
- Maintaining professional standards when using digital systems
How Long We Keep Information
Personal information should not be kept indefinitely without a reason.
Schoolz Out keeps information for as long as it is needed for the purpose for which it was collected, to manage our services, or to meet relevant legal, safeguarding, contractual or record-keeping requirements.
When information is no longer required, it should be securely deleted or disposed of where appropriate.
Your Information Rights
Data protection law provides individuals with rights relating to their personal information. Which rights apply can depend on the circumstances and the reason information is being processed.
You may be able to request access to personal information held about you.
You can ask for inaccurate or incomplete personal information to be corrected.
In some circumstances, you may be able to request deletion of personal information.
In certain circumstances, you may be able to ask for the use of your information to be restricted.
You may have the right to object to certain uses of your personal information.
You can contact Schoolz Out if you have concerns about how your personal information has been handled.
Our Website & Cookies
When you use the Schoolz Out website, some technical information may be processed as part of operating, securing and understanding use of the website.
Websites can also use cookies or similar technologies to perform essential functions or, where enabled, support areas such as analytics and other website features.
As the Schoolz Out website develops, particularly when external booking services are connected, this privacy information should be reviewed alongside the cookie controls and privacy information provided by those services.
Schoolz Out's online booking journey is currently being developed. Privacy and cookie information relating to the final booking integration should be confirmed once that system is connected to this website.
Questions About Your Information
If you have a question about the personal information Schoolz Out holds, believe information needs correcting, or want to raise a privacy concern, please contact us.
Schoolz Out
Email:
info@schoolzout.co.uk
Telephone:
01279 797778
Please provide enough information for us to understand your request. We may need to confirm your identity before releasing or changing personal information.
Want to Talk to Us
About Your Information?
If you have a question, request or concern relating to privacy or personal information, contact the Schoolz Out team.
Privacy Policy &
Data Protection Statement
This webpage provides an accessible overview of how Schoolz Out approaches privacy and personal information. You can also view our full Privacy Policy & Data Protection Statement.
Respect Privacy.
Protect Information.
Use Data Responsibly.
Trust matters whether we're looking after a child or looking after the information families and schools share with us.